Technology has had a significant impact on every business, regardless of size or industry. However, while it’s certainly affected big businesses, its impact on small companies has been even greater. One of the most important aspects of this is mobile technology and how it affects your company’s bookkeeping and accounting. It has opened up new possibilities, while offering greater efficiency and streamlining for your operations. What should small business owners know?
From Anywhere, Anytime
For the sake of argument, let’s say you attended business conference. Even if you have someone responsible to look after things while you’re gone, it’s still a frustrating, nerve-wracking experience. While you’re gone, you find that you need access to your financial information. Perhaps you’re meeting with someone interested in backing your company and you need access to your cash flow statements.
In the past, you’d have to either email or fax that information to the individual once you returned home, or worse, have it delivered via courier. Neither option was particularly appealing. With mobile technology and cloud accounting solutions, you simply access the cloud from your device (smartphone, tablet, or laptop), and the information is immediately available to you.
Everyone Who Needs to Know
Mobile technology does more than just ensure that you’re able to access financials fro the road. It helps ensure that everyone who needs to access that information can do so, even if they’re not in the office. And it doesn’t just grant full access to everyone who logs into the system. Duty segregation and access limitation are simple. Each user login will have specific access rights associated with it, so your entire team can collaborate, without any worries that unauthorized employees will have access to sensitive information, thus mitigating risk. With the right platform, you also gain approval-based workflow, audit trails and other features.
It’s sometimes difficult to understand just how secure cloud-based technology can be. After all, your data is stored somewhere off in the ether. It’s all too easy to imagine someone gaining access to your critical, sensitive financials. With robust encryption technology and other safeguards in place, protecting your data has never been easier. In fact, your financial information is safer in the cloud than it is within your physical premises.
Going green is important to businesses today, and the cloud is one of the greenest solutions available. It allows you to create a virtually paperless environment, while benefiting from energy-efficient centralized IT systems on the part of your service provider. You reduce computing pollution and energy use on your business’ end, and you’re able to reduce your carbon footprint at the same time. In a day when more and more consumers are interested in supporting businesses dedicated to doing their part to protect the environment, going green has never been more important. If you are looking for printing services with an excellent quality, visit https://foamcoreprint.com/ for more information.
Choosing the Right Cloud Based Accounting Solution
While the cloud can offer essential capabilities and benefits, you’ll need to choose the right service provider. They’re certainly not all the same. In accounting, sure that the company you choose offers multiple ledger systems, including QuickBooks, Intacct, Xero and more. The company should also provide a robust document management system, internal controls, time and billing capabilities, and an accounts payable system all seamlessly integrated into a robust, web-based system that can be accessed from any web-enabled device.
Mobile technology provides many possibilities and benefits, ultimately the use and effectiveness of those benefits is dependent upon the cloud accounting company you choose. A great outsourced accounting department will leverage mobile technology and systems in a way that makes your business run leaner, smarter and more efficiently. It safeguards your financial information while guaranteeing constant access from anywhere. With the right service provider, you stand reap significant benefits.
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